Running a business in 2025 comes with its own set of challenges, from managing cash flow to staying compliant with ever-changing regulations. The good news? There’s a wealth of free business tools available to help Irish businesses streamline their financial management and boost productivity without breaking the bank.

Here’s a roundup of the top free business tools every Irish business should consider this year.

Wave – For small business accounting

Wave is an excellent free accounting software designed specifically for small businesses. It allows you to track income and expenses, create professional invoices, and manage receipts all in one place. For Irish businesses navigating VAT, Wave’s user-friendly interface makes it easier to stay on top of your books, so you’re ready for tax season.

While advanced features like payroll come at a cost, its free offering is robust enough for many startups and SMEs.

Zoho Invoice – Simplify your invoicing

Staying on top of invoicing is critical for maintaining a healthy cash flow. Zoho Invoice is a free tool that helps you create, customise, and send invoices quickly. It also allows you to track payments and send reminders to clients, ensuring you get paid on time.

For Irish businesses that deal with recurring billing or need to manage international payments, Zoho Invoice is a hassle-free way to stay organised.

Trello – Manage financial projects

While primarily a project management tool, Trello can be an invaluable resource for financial planning. Create boards to track budgets, monitor expenses, or outline steps for achieving financial goals in 2025.

For example, you could set up a board to track monthly expenditure and categorise it by department. This visual approach makes it easier to identify where your money is going and make data-driven decisions.

Revolut Business – Easy banking solutions

Revolut Business has become a popular choice for Irish businesses seeking low-cost and efficient banking solutions. While it offers paid plans, its free tier still provides plenty of useful features, including multi-currency accounts, payment tracking, and real-time notifications.

For companies that work with international clients or suppliers, Revolut’s ability to hold multiple currencies and make payments at competitive exchange rates is a game-changer.

Google Workspace – Organise your financial data

Google Workspace (formerly G Suite) offers free tools like Google Sheets, Docs, and Drive that are essential for managing your business’s financial data. Use Sheets for budgeting, tracking expenses, or creating financial forecasts, while Drive provides a secure space for storing and sharing documents.

Plus, with Google’s robust integration features, you can link Sheets to other tools like Zapier for automation or Power BI for advanced data analysis.

Xero App Marketplace – Find free add-ons

Xero is a popular accounting platform, and while it’s not free, its App Marketplace offers access to free add-ons that can help Irish businesses optimise financial workflows. These include tools for expense tracking, inventory management, and even payroll support.

Expensify – Effortless expense tracking

If you struggle with keeping receipts in order, Expensify is a free tool that simplifies expense tracking. Snap a photo of your receipts, and the app will automatically categorise them and sync with your accounting software.

For Irish businesses, this can be especially helpful for VAT compliance and preparing for tax season.

Mint – Budgeting made simple

While Mint is traditionally thought of as a personal finance app, it’s an excellent choice for small business owners looking to track expenses and create budgets. It links directly to your bank account, providing real-time insights into your spending habits.

For startups and sole traders in Ireland, Mint is a great way to stay in control of your finances without a complicated setup.

Read more: 10 habits of financially savvy business owners